Tag: london

Event Etiquette

Sarahs published some guidelines for event etiquette. I have to say I quite like these guidelines and will be publishing them to the geekdinner website in the near future too.

Event Etiquette for Attendees

  1. When attendees sign up, put the details for the event in your diaries and ensure that the date & time is kept available for the event.
  2. If something comes up that clashes with the event, make sure you un-register for the event as your place can go to someone else that does want to attend the event. (this is very important when events are over subscribed)
  3. If something comes up last minute that can't be helped, apologize for not being able to make it to the organizers. (It lets them know that you do actually care that you missed the event and often the organizers can give info about what happened at the event if you missed it and this is the case. No apologies shows lack of care or support for the events and disrespect for those on the waiting lists.)
  4. Give feedback on the events that you attend. This helps make the events better for each subsequent event. You shape how you want your events to be run! (Feedback should be positive, negative and things that should be kept as they are.)
  5. If you think you could help to make an event better in some way then offer your advice, help and support. (especially with community run events, any help is always appreciated)
  6. If you see something wrong (like no glasses for water) don't complain about it, find a solution (or at least help to find a solution) and do let the organizers know.

Event Etiquette for Organizers

  1. Organizers should send out reminders prior to the events reminding attendees of the details of the event including maps, dates, times etc.
  2. Organizers should ensure that attendees know what they are signing up for. No hidden agendas.
  3. Where possible the un-registration for events should be kept as simple as possible.
  4. Changes to the event details should be highlighted and given to attendees as soon as possible.
  5. Announcements of events should be in a timely manner giving people time to arrange their schedules around the events where possible.
  6. Organizers should be able to be contacted by attendees with any questions and queries about the events. (these should not be ignored)

Don't get me wrong, I'm terrible for saying I'm going to be at a event then something else comes up. For example I was meant to be at Wikiwednesday today, but instead I'm on a train to Swansea due to work commitments. I do try my best.

But back to Sarahs guidelines. Geekdinners has moved from commenting in a blog post to using upcoming.org for a signal of how many people are coming. This has the advantage of people being able to change there mind and take themselves off the list. But it has the disadvantage of requiring people to sign in using a Yahoo ID now. This is a real problem and hence why I still check the comments in the blog post just in case someone rejects using upcoming.org.

This is all fine but for example the last event we did had about 30+ people signed up via upcoming, blog comments and emails. But we had almost half as many people actually come, so guess who had to pay for those people who didn't turn up? Yes moi.

So actually before the guidelines were up, I have been thinking about setting up a email list for geekdinners. This has advantages on both sides and to be honest, the geekdinner community is very adhoc right now which is fine but a shame sometimes. For example Tom Morris posted up a question a while back for the geek community. That was the only way to get in touch with the community really.

So yes as promised a while back, theres changes a foot, so look out…. and don't forget your event etiquette.

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The best and worst of Hotel Wifi

Lloyd hotel from the north view

Hotelchatter posted up a list of its best and worst wifi enabled hotels. Its mainly American centric but there is a international version here.

Number one in the international version is the Lloydhotel.

Amsterdam: Lloyd Hotel. Free WiFi. Worked so fast in this large hotel. So fast we downloaded an entire season of The Office on iTunes within two hours.

Even 2 years ago it was flipping fast and effect-less. Every 4 rooms shared a wireless point and there was more that enough through-out the rest of the hotel to get wireless outside, the lobby and beyond. I think the only place you don't get wireless is in the lifts. I also got upgraded to the D level penthouse on the weekend, so I'm a little bias generally towards a simply awesome hotel.

Since joining Backstage, I've spent a lot of time in hotels and always try to pick hotels with Free Wireless. Usually the problem I get is that the wireless is in the lobby not the rooms or its not actually free its pay wireless by someone like Tmobile, BT or much worst Eurospot. The other issue is that most hotels don't care or have no one who actually knows the difference. When trying to book a hotel in Newcastle I phoned up about 12 hotels and at one point had to describe the BT open zone, Tmobile logos over the phone because the reception couldn't tell the difference between free and pay wifi. No lie!

So yes the situation in the UK is pretty dire once you get out there. I'm certainly thinking about submitting some of the hotels I've been to on the international hotelchatter site. I remember a hotel I stayed in during my last trip to Manchester, it costs equivalent to 10p a minute for internet access through a wired connection (there were no bundles or offers available) I believe it was operated by swissport or europort. And thats the biggest problem, you can read the website and find it does have internet access but what kind is unknown by even the staff or management.

On the upside, GNER trains have wireless through-out the trains and although it costs about 10 pounds for 24hours, its certainly worth it for a 6 hour journey to Scotland. Recently I heard the Cloud have covered the City of London (business square mile) in rich wifi. I don't think its free but at 11.99 per month for unlimited (yes what does unlimited really mean) data its not a bad deal if your wanting wireless in the UK. The cloud has also been pretty good about inter-operating with BT and I think you can even interop with Tmobile hotspots. There's no douht where ever you go now in London at least, there is some kind of wireless and its usually operated by one of the big 3. Sometimes I do see Orange hotspots, but I can't seem to get Orange to just add it to my existing mobile bill.

Generally its all a big mess but soon I'm sure like the Marriot adverts I keep seeing, hotels will wise up and start highlighting the fact they have free wireless (although I'm sure it will just get added into the room bill).

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Mashup* Identity 2.0

So first up I'm not that impressed with being invited to an event, turning up and not finding my name on the list. Then a slap in the face when I get hit with a bill for 35 pounds. Having no cash, means I'm forced to hand over my business card so they can invoice me. Not impressed!

Down into the BT showcase area and the magic of the not long gone BarCampLondon2. Who do I see? Nat Bat, my co-hoster from BarCampLondon2. Thank god because all I can see otherwise is lots of gray suits.

Tony Fish introduces the evening by ending with the words “how do we make money from this?” Enough said really

The first speaker gives a brief overview of the all the issues to do with identity. But never once talks about people owning their own identity. Richard Baker from BT now, finally he mentions user-centric and multiple identities/personas. He also mentions that fact we need to think about the other mediums in regards to identity. His example of call centres is good. Richard finalise his talk by pointing at the balance between risk, convince, costs. Nice sensible talk. Now Simon Wilison, so the wireless fucks up and simon can't show how it works – nightmare! So on with the show. After explaining the benefits of open ID in the Single sign on, simon talks about identity projection. Projecting your id from one system to another. Thankfully Simon mentions that OpenID isn't the silver bullet, there are caveats like trust. Simon gives a cut down talk from the future of webapps. Fast paced and maybe lost a few people but it was really good. At the end, Simon finally got to demo openID.

Now the Panel. Eger from the government slates openID because its too difficult for most users in the UK. Missing the point of Open ID, which is, its open and decentralized. Most of the questions about Open ID were easy pickings for Simon who rubbed his hands with glee when getting those OpenID 101 questions. There were some good questions banded around at the end but by then the hour long debate had gone on too long for most of us.

So generally Mashup reminds me of the events I use to go to when I first moved to London. There good if your into business but generally only scratch the surface and usually the people want to know how to make money out of the thing under the surface. I'm surprised no one just came out and said where do I make money out of Open ID, maybe because Simons slide on why the enterprise should be using OpenID was too clear?

The event was well run but I felt the most important person there was Simon and besides the internet screw up, he could have had more challenging questions at a geekdinner or something. I have to question the cost of the event too. Its quite a lot for 3x 10min talks and then a hour panel session. Yes there was buffet food and drinks for free but thats 35x 100+ people. Maybe I'm dead wrong but personally I didn't get much out of the evening except a couple of peoples contract details.

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London Geek Dinner with Citizen Agency

Tara takes a picture

I was reading the London Girl GeekDinner 10 roundup by Sarah Blow and thought how simlar our nights sounded.

Wednesday night was a mad night. I was late again, because I had to scoot from Kensington to Clerkenwell in rush hour traffic. I forgot my camera batteries and charger, so had to scoot back from Victoria. I also completely forgot about the stickers and pens earlier in the day. So when I finally got to the bear bar, I had to go to Sarahs work place in Holborn and get a load of stickers. I was honestly very suprised how quickly people got from High street Kensington to Farringdon. By the time I got back, it was filling up nicely.

Tara and Chris had arrived and were enjoying chatting to people. After making an announcement on the PA system and sorting out stickers (big thanks to Sarah Forrester and Sheila for going around and collecting money instead of me by myself). Before you know it the food came out and like Sarah Blow we need to make it clear that a dinner isn't really a dinner. More a finger buffet. Quoting from Sarah Blow,

As you have probably gathered to do a proper sit down meal for 80 people at £15.00 per head which is about the minimum you could do it for in London would come to around £1500 plus wine… there aren't all that many companies that would be willing to do that which is why we try to keep the cost down to something sensible to make it accessible to companies and people. That way everyone benefits from it. Apologies to those people who thought that they were going to get a complete full blown meal for nothing! We really can't afford to do that! I'll remember to put up the proviso on the details about the event regarding food etc.

The reason beind the name London Girl Geek Dinners was all because it started off as sit down meals and people paid their own way for dinner, but as the events have got larger it's virtually impossible to do that without mammoth organisation!

I think the problem we had this time around was that we had lots of new people from the Future of webapps. So a lot of people expected a full meal or something for 5 pounds! Like Sarah said, not in London you don't. On the other hand some people commented to Sarah (my wife) that if they knew it was like this aka pub meetup with social geeks. They would have come ages ago. So yes, some about information about geekdinners is certainly needed, along with some eventwax intergreation?

Once we got to actual talk which agreed was later that expected due to myself trying to sort out the food. Tara was great, I did record it (part 1 and 2) using my Sanyo (Kosso recorded it with his own special equipment) but its so dark and I really should find a open/free video editor to clean it up a little. Although, we did have a full Dj rig complete with Microphone, the levels were messed up and it came out a little distorted. What didn't help was the chatter in the background from people who didnt realise they should be quiet while Tara and Chris talked. Sarah once again was very good at telling people to be quiet but in the end as the questions started, we were really fighting to hear Tara. Its a shame because Taras talk was very interesting specially in the light of the whole Mike Arrington outburst earlier in the day. I also wanted to ask Chris and Tara if they would ever move to Europe? But it wasn't to be.

The rest of the night flew by and I was actually very impressed with the new venue. I'm sure Geekdinners will be back there again. Yes the toilets could be better and we could do with some more chairs or sofas but with a capacity of 120+ its not bad at all. They serve all types of beer and even let us stay quite late without pushing us out the door. Its not wheelchair accessible I'm sorry to say Sarah Blow, otherwise I would have recommended it. Once your upstairs its all flat, so with some help you could carry someone upstairs first.

Huge thanks to Chris Messina and Tara Hunt for talking and making the night ever-so enjoyable. I'm also very pleased to have met you guys and I look forward to spending some more time with you guys in San Francisco in early April.

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Conference 1.0 vs Conference 2.0?

Saturdays Schedule

During the Future of Webapps, quite a few people said to me how weird it was being at a conference where you had to sit and listen. They prefered the idea of BarCamp, where you could move around and directly effect a presentation with a question or idea. So in short they were comparing conferences with unconferences. One of the people, Raj Anand who came up to me promised to blog it and suggested they send me a link. Well Raj did – BarCampLondon2 V/S FowaLondon07?

I want to point out some of the things which were missed in the verses comparison.

  1. The likes of Kevin Rose, Michael Arrington, etc. Are not going to fly half the way around the world for a BarCamp. This is good or bad depending on what your after.
  2. BarCamp's are run by the community, if things don't quite work out. The community is much more forgiving. While a conference where people are paying, the audience are much less forgiving.


  3. Putting on a conference is very expensive and requires a lot of time and effort. Setting up a BarCamp requires a lot of time but its possible for a gorup or small community to club together to make it happen.
  4. Networking at BarCamp is easier because of the overnight plus the people who tend to go are very motovated. The same is not true of conferences because you have so many people and the barrier for entry is down to money.
  5. A lot of people can not afford (timewise) to take a weekend off for BarCamp. While conferences can be justified during the working week. Also very few companies will send there employees to a BarCamp.
  6. The comparison on links is a little unfair because BarCamps are all over the world, however the Flickr and slideshare comparisons are interesting.
  7. I know BarCampLondon2 made it into the Technorati Top 10 tags, Flickr's top tags and a few other places. But I'm sure FOWAlondon2007 did too.
  8. Do not under estimate the amount of work required on your behalf, to go to BarCamp. Participtation is needed at a lot of levels, while at a conference you can pretty much turn and just listen all day.
  9. BarCamps are not great about following up, so theres no official recordings or all the presentations in one place. This can be arranged but not certain like a conference.
  10. Believe it or not, the two can co-exist. FOWA and BarCampLondon2 were very close together and with events like Geekdinner. Its possible to make a great week for a city like London. I mean, where else would you have rather have been last week?

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My thoughts on the 4 event clash on the 21st Feb

Yes I've seen it too.

Now I can shout and rave about how crazy it is having 4 london events on the same night (i did this before), but I'm also one of the guilty event organizers. So I should try and set the record a little straight, because people do seem to think we don't talk to each other.

Me and Sarah Blow from the girl geekdinner's did speak to see if we could avoid clashing on the same day. Now to be fair Sarah had the day first and I was planning the geekdinner for Monday 19th March (I have emails to citizen agency to prove it) but due to the Future of Webapps conference I needed to change the day.

Conferences like Fowa and @Media do have a odd relationship with the smaller events in London. On one hand small events like Geekdinners could be seen as nicking the best speakers from the conference holders, who to be fair have paid for the speakers to be in town that week. It could also be seen as taking people away from the main conference. This is something a lot more real, when you run a BarCamp next to a large conference. On the other hand (the hand I prefer) the smaller events can increase the amount of
people from out of town who come who go to a conference. For example I just booked flights to San Diego for Etech 2007 and left a good 2 days around the start and end to make way for smaller events. I see Etech as the main reason for going but the smaller events where I can actually talk with people and share ideas. If your a conference organizer, this is a bonus because you can keep both eyes on the conference and rely on a trusted small event organizer to do the social event for you. Even better is when the
conference and small event have some kind of cross linking. This was true of the @media social and now the fowa conference. So the point I'm getting at is, I respect the work which goes into fowa and they are happy to recommend geekdinner for the social event. You could say they are sponsoring the event, but I see more like supporting the event.

So with that support, it makes a lot of sense to have the social event on the last day of the conference (21st Feb).

Some would say, hey why don't you merge or partner for the 21st? Well this is difficult because of a number of reasons

  1. Girl Geekdinners and WikiWed have rules, which I would never want to break
  2. There just different kind of events. There's just different vibes and crowds
  3. Girl Geekdinner has sponsorship and we have different support. It wouldn't be fair on the sponsors to mess them around
  4. WikiWed is trying to get off the ground again, it would be unfair to try and partner on there first event for ages
  5. Difference in payment, Geekdinners costs, Girl geekdinners is sponsored. WikiWed I'm unsure about. It couldn't work without screwing someone
  6. Large venues costs a lot of money and time. Enough said really

So we're all in agreement that clashes like this will happen (much that I wanted to go to both Girl Geekdinners and WikiWed).

So the question is how do we try and stop this happening in the future?

Well last time I did propose a Google Calendar. Sarah Blow has been great using the calendar, I've not been so good. Others who I've invited have been simply rubbish. But I'm starting to wonder if a google calendar is the right way to deal with this problem? See the one place everyone uses now is Upcoming.org. I preferred Eventful.com but Upcoming is what everyone uses in London. So your at least guaranteed that event organizers will place there events up there. Maybe my biggest problem with upcoming is the lack
of a actually calendar. It was always hard to see what was on a certain day and if it was relevant enough to worry about.
Now I'm using Outlook 2007, this isn't such a problem but I'm only subscribed to the my events and my friends events. This keeps most of the crap out of my calendar but its not perfect. I'm still relying on one of my friends adding a event which I'm not aware of. Lucky I have a lot of friends on Upcoming so I can get a real idea of whats going on. But others are not so lucky,

Groups on Upcoming.org are reasonable and maybe one way forward. Although right now there not very used. But back to the main point, the fact upcoming is event driven not date driven (you can't click on a calendar anywhere and you can't navigate by dates) is a big problem when trying to pick dates for a small or large event.

So I'm now done.

Does anyone have something I've forgotten or is simply a unsolvable problem?

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BarCampLondon2 the first wave of signups

BarCampLondon2

Sign up for BarCampLondon2 kicked off yesterday at 1pm (GMT). There were 100 spaces available and a hour and half later they were all gone. This is simply amazing speed, last year it took 36 hours to fill about the same. This time there was no wiki locking drama because we're using Eventwax (cheers Nat for the good recommendation). However I did add some drama by not revealing that we are going to release the tickets in waves rather that all at once. This also means we can still have places up the last minute and increase those spaces if someone drops out of the first wave. I do wonder why I've never heard of Eventwax before?

Anyway the important part is the dates planned for new tickets. There will be some before the end of this week (maybe Thursday or Friday), some more next week (start of Feb) and the rest maybe the week of the event. We have room for 200 people at this years BarCampLondon and at the moment we've used 106 spaces in total. So honestly fear not, keep an eye on the wiki for changes and add me on twitter because I'll certainly announce when I release more spaces. Although don't expect more that 20 at a time now.

All in all, waving out the spaces makes a lot more sense and I'll be using this much more in the future.

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Geek and Geekhag Podcast number 3 for 2007

This time we're upstairs in the computer room with our new microphones and a lightly longer podcast for your listening pleasure. We talk about what we did on Friday night, TV generations, RFID misconceptions, Calendaring update and TV.com vs Tape it off the internet.com. We also have a update on the mouse and some music perceptions which puzzles me. Enjoy… and leave us a comment.

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